Position Overview

We are seeking a detail-oriented Accounts Payable Specialist to manage day-to-day AP functions and ensure accurate and timely processing of invoices and payments. The ideal candidate has strong organizational skills, a solid understanding of accounting principles, and experience in high-volume invoice environments. Experience with Yardi is highly preferred, especially in real estate or property management settings.

Key Responsibilities

Accounts Payable Processing

• Review, code, and process vendor invoices in a timely and accurate manner
• Match invoices to purchase orders, contracts, and approvals
• Prepare and process weekly check runs, ACH, and wire payments
• Maintain accurate AP records and documentation

Vendor Management

• Communicate with vendors regarding invoices, discrepancies, and payment status
• Set up new vendors and maintain W-9 and 1099 compliance records
• Resolve invoice discrepancies and ensure proper approvals

Reconciliation & Reporting

• Reconcile vendor statements and resolve outstanding issues
• Assist with month-end and year-end close processes
• Generate AP aging reports and support financial reporting

System & Process Support

• Enter and manage invoices within accounting systems (Yardi preferred)
• Ensure proper coding by property, entity, or cost center
• Identify opportunities to improve AP processes and efficiency

Qualifications

Required

• 2-5+ years of accounts payable experience
• Strong knowledge of invoice processing, reconciliations, and payment cycles
• Proficiency in Microsoft Excel (basic formulas, data organization)
• High attention to detail and accuracy
• Ability to manage high-volume workload

Preferred

• Experience with Yardi (Voyager or similar modules)
• Background in real estate, property management, or construction accounting
• Experience with multi-entity or multi-property environments
• Familiarity with 1099 processing and compliance

Key Skills

• Strong organizational and time-management skills
• Ability to prioritize and meet deadlines
• Effective communication with vendors and internal teams
• Problem-solving and attention to detail
• Team-oriented with the ability to work independently

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.